Iowa: Planning for the Screening Window

Related Articles: 

• Iowa Screening Windows for dates of the upcoming screening window
• Iowa: A Guide to Screening Instructions and Resources for more information on preparing, screening, reminders, troubleshooting and FAQs

Screening checklist:

• Schedule sufficient time to take care of the majority of your screening, including unexpected issues. In anticipation of unanticipated issues such as absent students, weather, network or systems problems, we encourage users to prepare “plan B” options, including:
  • Back-up dates and/or testing locations.
  • Alternate plans, if using subs to free up teachers to screen students.
  • Be strategic - Take care of literacy screenings before math and behavior, since there are no state requirements related screening in math/behavior.
  • Start with the assessments your district defined as default assessments, and postpone additional assessments until all default assessments are done. Prioritize K-3 first, then students in 4th and above who are persistently at risk, at risk, or new students. Screen the older students who are known good readers last.
  • Aim to complete screening prior to the last week of the window to avoid being caught without enough time to finish or troubleshoot issues.
  • For districts also using math and/or behavior, best practice is to allocate one or two weeks to concentrate on each content area.
    
    
• It is not recommended for a single teacher, such as reading support specialist or Title teacher to be assigned all screening, monitoring, and intervention, even in a very small school setting. Besides the practical matter of sharing the knowledge about the functioning of the FastBridge system, universal screening is designed for primary classroom teachers to get a sense of student performance and range. 
  
  
• Review assessment administration and scoring procedures to ensure standardized scoring for accuracy. Consider redoing at least the practice tests, if not certification. It helps to review administration and scoring as a group to discuss common issues and questions.
  
  
• Notify your district tech team of your planned screening dates to ensure all computer tested for compatibility, browsers are updated, and network resources are sufficient to support the testing. Keep their contact information close by in cases of network or computer performance issues. See: FastBridge System Requirements
• Confirm the setup of student logins for assessments such as aReading and aMath, if applicable. Pay particular attention to the Manage Student Access page. If classes have been added in your SIS, the measures will need to be allowed for those classes. See: Setting Up Student Login Access
• Review rosters for issues such as missing students. It may take several days to troubleshoot and resolve roster issues, so checking before screening begins is recommended. Remember, never upload roster files or add, edit or delete classroom users, students or rosters in FastBridge. See: Iowa: Troubleshooting Rosters and Student Demographics.
  
  
• Establish a district process and policy for deleting scores and/or retesting students (strongly recommended) and communicate to all staff. This may include documenting both the policy/process and also the students who are retested and under which circumstances.
  • Even though any user could delete a score, consider making it an expectation that only specific individuals in the district will handle deletes. The FastBridge system doesn't currently have a way to limit this function.
  • Establish clear reasons to retest and reasons not to retest. Keep in mind that if there are known circumstances that may affect testing, it’s better to not test until the issue is resolved. Some possible legitimate reasons for retesting may include:
    • Physical reasons:  forgot glasses, illness (but seriously, you should know to not test in the first place!)
    • Teacher accidentally applied scoring rules incorrectly
    • Rare circumstance: family crisis event, fire alarm
    • NOT because 'they can do better' or 'we know they know this'
  • If a student needs to be retested, it is recommended that some time is given between initial assessment and retest - a week if possible. This reduces the likelihood of an immediate practice effect.
• See what’s new in the Iowa section of the FastBridge knowledge base and refresh yourself on common practices in the Iowa Resources section of the FastBridge knowledge base.